Building a Smarter Business Solution

27th Aug 2013 | Posted by Eko S. | No Comments

The modern business setting no longer relies solely on face to face discussions and physical meetings. These factors do still play an important role in certain industries, but they are quickly falling to the wayside when compared to technologically advanced solutions to these issues. Not only do hi-tech offerings provide easier avenues for communicating, they also can be cost-effective when used correctly. Take a moment to consider how these tools fit into your corporate or business structure.

#Tools 1: Virtual Meetings

Instead of paying for expensive tickets and hotel accommodations, consider a virtual meeting. This solution offers many of the same features as a regular meeting, but cuts out the need for everyone to be in the same physical space. As long as all parties involved have a stable Internet connection and access to a webcam or other recording device, a virtual meeting is conducted in much the same fashion as a traditional variant. Some services offer connectivity and hosting for free, while others incorporate premium collaborative tools, like shared screens, at varying levels of cost. However, it is safe to assume that these costs are generally far less than travel expenses.

#Tools 2: File Sharing and Storage

Another major problem most businesses face is the need to share large files. While email and instant messaging services can handle smaller documents, a significantly more robust option is often required for massive data files and folders composed of numerous entries. Instead of wasting valuable time mailing flash drives and other portable memory to remote locations, consider a cloud storage unit. This construct is based on rented server space that is designed to store your data. When using a secured cloud server, access can be provided to authorized individuals and protected from the prying eyes of outside parties.

#Tools 3: Collaborative Efforts

Working hand in hand with virtual meetings and fire sharing and storage are collaborative tools. If your company needs to connect two individuals that are located in distant areas, consider the functionality of a shared screen service or open access document. Instead of constantly emailing content back and forth, a shared screen tool allows for both parties to view the same items simultaneously. Combining this service with voice chat allows for instantaneous edits and a faster work pace. An open document, like those offered by Google, works in a similar fashion by allowing authorized members to edit and adjust spreadsheets, presentations, and word files as needed.

#Tools 4: Promoting Communication

Proper communication in general is something that vexes many modern businesses and corporations. To promote a unified experience, consider standardizing email services, voicemail clients, and even hardware. Allowing all users to operate the same smartphone, tablet, or netbook can promote enhanced reliability in mobile communications. Letting your IT desk focus on servicing only select product lines and programs is an added benefit they are sure to enjoy as well.

Many apps and programs can also be installed on these devices to incorporate instant messaging and constantly updated email notifications. For employees regularly on the go, these forms of communication are absolutely necessary to keep up with the rest of the organization, as well as clients, customers, and associated interests.